Procurement

Cooperative Container Procurement Program

The CIF Cooperative Container Procurement Program (CCPP) provides Ontario municipalities and First Nations the opportunity to purchase blue boxes, recycling carts, and reusable bags at fixed prices secured through a competitive tender process. Participants in the CCPP retain their individual corporate status and are responsible for contracting directly with suppliers to make arrangements.

Ordering Containers

Click on the image of the container you are looking to purchase to open product, ordering and contact information from CIF’s selected suppliers.

Blue Box

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Recycling Cart

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Reusable Bag

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Program Objective

Since 2009 CIF has coordinated the cooperative container procurement program for all Ontario Municipalities and First Nations. Request for Tenders (RFT) are issued by the CIF for blue boxes, recycling carts, and reusable bags. The rates secured are then extended to all provincial Blue Box program operators in order that they may purchase high quality containers at competitive rates. The overarching objective of these efforts is three-fold:

  1. Achieve overall system cost savings
    Providing an opportunity to work through a single cooperative tender process, in lieu of having individuals undertake their own procurement efforts and incur related expenses
  2. Leverage economies of scale
    Improving buying power by combining the container needs of numerous programs to attract multiple bids and ensure the best unit price is secured
  3. Encourage ‘Green’ procurement and market development
    Prioritizing the selection of containers featuring resins derived from plastics collected through Ontario’s residential Blue Box Program.

Each participating Municipality/First Nation retains its own separate corporate status and the responsibility of contracting directly with suppliers for container purchases. The CIF, as the issuer of the RFT, is not an agent of, partner to or representative of these entities and is not obligated or liable for any action or debts that may arise out of this cooperative procurement.

2018 Request for Tenders

The CCPP was established to secure fixed pricing for containers used in Blue Box programs through best practice competitive procurement.  The pricing secured is extended to all Blue Box program operators in Ontario. Each participating Municipality/First Nation retains its own separate corporate status and the responsibility of contracting directly with suppliers for container purchases.  The CIF, as the issuer of the Request for Tenders (RFT), is not an agent of, partner to or representative of these entities and is not obligated or liable for any action or debts that may arise out of this cooperative procurement.

For 2018, the RFTs for blue boxes, recycling carts, and reusable bags were issued on Monday April 30 and the bid submission period closed on Wednesday May 23rd. Companies bidding on the RFTs were required to submit bids representing products that met the best practice criteria for each container as outlined in the RFT documents.

Submissions for the recycling carts & reusable bags RFTs which met all the best practice criteria and provided the lowest average unit price, including the cost of freight, were awarded the work. The blue boxes RFT included two portions to be awarded:

  • the lowest average unit price, including freight; and
  • the best combination of price and post-consumer resin sourced from the Ontario Residential Blue Box Program.

The award of the RFTs was announced on June 20, 2018. The 2018 RFT documents are available for download, below:

Blue Box: Parts A & B | Part C – Form of Tender | Blue Box Tender Addenda 1-3

Blue Cart: Parts A & B | Part C – Form of Tender | Blue Cart Tender Addenda 1-4

Reusable Bag: Parts A & B | Part C – Form of Tender | Reusable Bag Tender Questions & Answers | Reusable Bag Tender Addenda 1-3

Small Order Program

There is a minimum order quantity for purchasing recycling carts (200) and reusable bags (3,000) from suppliers through the CIF CCPP. To assist those who cannot meet these minimum order quantities, CIF established the Generic Container Small Order Program (GCSOP). Through the GCSOP, purchases of generic recycling carts or reusable bags of any quantity can be made.

CIF will work with the suppliers and stakeholders to organize semi-annual order calls. Through the order call process, orders will be combined to meet the minimum quantity order requirements.

  • A generic container will feature no municipal specific information.
  • For reusable bags, the CIF has created artwork that can be used by any program; Alyssa Broadfoot would be pleased to discuss it with you
  • Containers purchased through the GCSOP are eligible for the CIF Subsidy Program
  • CIF will distribute notification of the Order Call to our mailing list – so be sure to subscribe here
Subsidy

The CIF maintains a container subsidy program to encourage greater participation in the CCPP.  A reimbursement will be provided on a first come first serve basis on container purchases made through the CCPP up to a set annual limit. For each container type, a portion of the subsidy is reserved for programs with 5,000 households or fewer.

As the annual subsidy amount is limited, Blue Box program operators are advised to contact CIF prior to ordering to ensure funds remain available.


For more information on this program, contact Alyssa Broadfoot.