Funding Process: Application Through to Approval

The CIF assesses funding requests, assists in optimizing your application and then evaluates the submission to determine its funding level. Click on tabs below for details.

Assess: CIF performs a preliminary assessment of all funding requests

To be eligible for review, applications must be received at or before the closing date/time of the REOI. After all eligible applications are reviewed, they are categorized according to the priority area(s) under which they were submitted (e.g., promotion and education initiatives). CIF staff total the funding requests in each priority area to determine if the budget allocation for that area has been exceeded. Priority areas that exceed funding allocations are termed “oversubscribed.”

CIF staff use this information to determine project approvals and funding levels as described in “Project Evaluations“.

Next, we optimize your funding. Click on the “Optimize” to continue.

Optimize: CIF optimizes your funding

Eligible applications are assigned to a CIF Project Manager who works with you to:

  • Ensure the project meets the requirements of the REOI priority area under which it was submitted
  • Obtain additional information as needed
  • Suggest ways to optimize your application to increase the chances of approval
  • Define project deliverables and ensure that they are achievable

Next, we evaluate your application. Click on the “Evaluate” tab to continue.

Important: CIF staff are here to help. However our perspective on, or enthusiasm for a project does not constitute an endorsement nor is it an indication of a project’s likelihood to receive funding. CIF staff cannot guarantee that a project will be successful in receiving funding.

Evaluate: CIF evaluates project applications

Applications are usually evaluated using one of two processes.

1) Conditional Funding Offers

Having confirmed that each application meets the requirements of the funding opportunity, as described in the REOI, and that there is sufficient budget to approve all the requests, CIF staff recommend approval of all projects within the priority area. If demand exceeds budget, staff make a recommendation to the CIF Committee to:

  • approve additional funding; or
  • distribute the available funds equitably among all applicants in the identified priority area; or
  • fund certain projects based on their individual merit.

2) Project Proposals and Centre of Excellence Initiatives

CIF staff score each project using pre-defined Assessment Criteria, then check to see if there is sufficient budget to approve all projects that meet or exceed the passing score.  Where there is sufficient budget, staff recommends approval of these projects with funding commensurate with their merits. Where demand exceeds budget, CIF staff present a recommendation to the CIF Committee to:

  • approve additional funding; or
  • distribute the available funds equitably among all applicants in the identified priority area; or
  • fund projects preferentially based on their individual merit.

Approval Authority Levels:

  • Projects seeking funding of up to $50,000 before taxes are approved at the discretion of the CIF Director.
  • Projects seeking funding of greater than $50,000 but less than $250,000 before taxes are reviewed and approved at the discretion of the CIF Project Committee.
  • Projects seeking funding in excess of $250,000 before taxes are reviewed by the CIF Project Committee, which provides project-by-project recommendations to the CIF Committee for their consideration.

You have received a funding award. What happens next?

To find out, click on the “Project implementation through to completion” link above (in left-hand sidebar).


What if your application is not approved?

Applicants may file an appeal for any project not approved or concerning the amount of a project grant.  For details, please see the CIF Appeal Procedure*.

*Excerpt from CIF annual Operations Plan